Privacy Notice

1. What information do we collect?

Personal information you disclose to us

We collect personal information that you provide to us.

We collect personal information that you voluntarily provide when you express an interest in our Services or submit an application. Personal information may include: names, email addresses, job titles, contact preferences, LinkedIn profile URLs, professional background and career history, and city and country of residence.

Sensitive information. We do not process sensitive information.

All personal information that you provide to us must be true, complete, and accurate.

Information automatically collected

Some information — such as your IP address and browser and device characteristics — is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This may include device and usage information such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, and other technical information. This information is primarily needed to maintain the security and operation of our Services and for internal analytics.

We also collect information through cookies and similar technologies. See our Cookie Policy for details.

2. How do we process your information?

We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

We process your personal information for a variety of reasons, including to deliver and facilitate delivery of services, comply with legal obligations, evaluate and improve our Services, identify usage trends, fulfill and manage orders, protect our Services, request feedback, respond to user inquiries, send administrative information, and send marketing and promotional communications where consent has been obtained.

3. When and with whom do we share your personal information?

We may share information in specific situations described in this section and/or with the following third parties.

We may need to share your personal information in the following situations:

• Business Transfers. We may share or transfer your information in connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business.
• Cohort Introductions. Applicants accepted into a Sova retreat cohort acknowledge that limited professional information (such as name, professional role, and city) may be shared with other confirmed cohort members prior to the retreat for the purpose of introductions. No sensitive personal information will be shared without explicit consent.

4. Do we use cookies and other tracking technologies?

We may use cookies and other tracking technologies to collect and store your information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to gather information when you interact with our Services. Some online tracking technologies help us maintain the security of our Services, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy.

5. How do we handle your social logins?

If you provide a social media profile link, we may have access to certain information about you.

Our application form requests your LinkedIn profile URL. Where you choose to provide this, we will use the information only to evaluate your application for a Sova retreat. We do not control, and are not responsible for, other uses of your personal information by LinkedIn or any third-party social media provider. We recommend that you review LinkedIn's privacy notice to understand how they collect, use, and share your personal information.

6. Is your information transferred internationally?

We may transfer, store, and process your information in countries other than your own.

Our servers are located in the United States. If you are accessing our Services from outside the United States, please be aware that your information may be transferred to, stored by, and processed by us in the United States and in the facilities of the third parties with whom we may share your personal information.

If you are a resident in the European Economic Area (EEA), United Kingdom (UK), or Switzerland, please note that these countries may not have data protection laws as comprehensive as those in your country. However, we will take all necessary measures to protect your personal information in accordance with this Privacy Notice and applicable law.

7. How long do we keep your information?

We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

We retain personal information submitted through our application form for up to 2 years from the date of submission. Financial transaction records are retained for 7 years in accordance with applicable tax and accounting regulations. Analytics data is retained per our third-party analytics provider's default settings.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or securely store your personal information and isolate it from any further processing until deletion is possible.

8. Do we collect information from minors?

We do not knowingly collect data from or market to children under 18 years of age.

We do not knowingly collect, solicit data from, or market to children under 18 years of age. By using the Services, you represent that you are at least 18 years of age. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at info@sovaretreats.com.

9. What are your privacy rights?

You may review, change, or request deletion of your personal information at any time.

Withdrawing your consent

If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time by contacting us. Please note that this will not affect the lawfulness of the processing before its withdrawal.

Account information

If you would at any time like to review, change, or request deletion of the information we hold about you, please contact us at info@sovaretreats.com. Upon your request, we will deactivate or delete your information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, enforce our legal terms, and/or comply with applicable legal requirements.

10. Controls for do-not-track features

Most web browsers and some mobile operating systems include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this Privacy Notice.

11. Do we make updates to this notice?

Yes, we will update this notice as necessary to stay compliant with relevant laws.

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Last updated" date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently.

12. How can you contact us about this notice?

If you have questions or comments about this notice, please contact us at:

13. How can you review, update, or delete the data we collect from you?

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law.

To request to review, update, or delete your personal information, please contact us at info@sovaretreats.com.